Job Description
The Purchasing Assistant will provide office and staff support to the purchasing department. This position provides organizational support and is responsible for a variety of other tasks. This is accomplished by maintaining files and other clerical support to purchasing office managers.
ROLE AND RESPONSIBILITIES: - Clerical Support to Office Managers.
- Take and direct phone calls in the department.
- Ensure visitors are recorded and checked in according to company rules.
- Maintain raw product and packaging specifications are up to date.
- Maintain and review vender approval files to ensure documents are up to date.
- Organize and file regulatory documents including but not limited to; IFTA, DVIR, and Driver Logs.
- Enter and close POs in company systems. ? Assist or perform daily inventory on packaging, label and ingredient products.
- Maintain various inventory and costing spreadsheets used in the department.
- Perform some replenishment orders as necessary and directed by purchasing managers.
- Perform other duties as assigned by Purchasing Manager.
Requirements
QUALIFICATIONS AND EDUCATION REQUIREMENTS SUPERVISORY RESPONSIBILITIES : This job does not have direct supervision over any positions.
COMPETENCY: - To perform the job successfully, an individual should demonstrate the following competencies:
- Oral Communication - Speaks and understands so as to follow directions and get clarification; Responds well to questions.
- Written Communication - Able to read and interpret written information.
- Organizational Support - Follows policies and procedures. Completes administrative tasks correctly and on time. Supports organization's goals and values.
- Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.
- Professionalism - Approaches others in a tactful manner.
- Quality - Demonstrates accuracy and thoroughness.
- Adaptability - Manages competing demands; Able to deal with frequent change, delays, or unexpected events.
- Attendance/Punctuality - Is consistently at work and on time. Works a schedule to ensure that warehouse goals and responsibilities are executed. Follows company procedures when absent.
- Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments. Completes tasks on time or notifies appropriate person with an alternate plan
QUALIFICATIONS : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must have some experience and skilled in the use of programs such as MS Word and Excel.
- Minimum one year office Purchasing support experience is preferred.
- Some college preferred.
- Excellent organizational skills (oral and written) and the ability to excel at details, multi-tasking and working under pressure.
- Bilingual (English/Spanish) skills both oral and written preferred.
EDUCATION/EXPERIENCE LEVEL, CERTIFICATES, LICENSES, AND REGISTRATIONS: - High School diploma required.
- Previous experience in writing and recording technical data is preferred. LANGUAGE SKILLS: Ability to read and comprehend simple instructions.
MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure.
REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
COMPUTER SKILLS: - Ability to read computer generated reports preferred. ? Ability to use office programs such as Word or Excel.
- Ability to use e-mail.
- Ability to use the internet to obtain instruction manuals and other information needed to perform job tasks.
PHYSICAL DEMANDS: While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee will occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT: Occasional cold working environment (approx. 37F)
Salary Description
$18.00-$19.50 F & S Produce Company
Job Tags
Temporary work,