Job Description
Duties Description The Office Assistant (OA) 1 is responsible for facilitating general correspondence and communications. This includes forwarding calls to technical staff and managing the Section voicemailbox. The selected candidate will be responsible for periodically checking and responding to or forwarding emails and faxes that are in the main Bureau email inbox, and receiving physical mail as directed. The incumbent will be responsible for functions associated with the processing radioactive materials applications, licenses, correspondence, inspection reports, and annual bills. This involves, timely hardcopy and electronic filing of communications and documents, as directed, and tracking of radioactive materials license actions, expirations, bills, inspections, and other correspondence using electronic and hardcopy file management systems as established by the Section.
The OA 1 will be required to mail bills, possibly assist with follow up on overdue/late bills, and assist with issuing refunds as applicable. They will also be asked to assist in or facilitate other responsibilities for tasks not specifically mentioned above to provide support to the Radioactive Materials Section and/or other program sections within the Bureau of Environmental Radiation Protection as directed. This includes compiling documentation for administrative tribunals (AT-10s) and Freedom of Information Law (FOIL) requests. This position is not primarily responsible for the routine work in those sections, but competency in those functions must be obtained in order to provide adequate support.
Minimum Qualifications NY HELPS Minimum Qualifications:
There are no minimum education or experience requirements for this title. Candidates interested in this opportunity are encouraged to apply.
Reassignment or Transfer: Current New York State employee with permanent or contingent permanent, competitive status as an Office Assistant 1, Grade 6, OR a New York State employee with one year or more of permanent or contingent permanent, competitive, service in a title at or above Grade 4, and deemed eligible for transfer to Office Assistant 1, Grade 6, under Section 70.1 of the Civil Service Law.
Preferred Qualifications: The preferred candidate will be detail-oriented, technologically proficient, and competent in basic mathematics. They will also have strong written and verbal communication skills, excellent organizational skills, and experience working in a team environment. The preferred candidate will be able to also work independently on tasks where needed and demonstrate strong critical thinking skills when encountering issues.
Additional Comments One full-time, permanent, competitive or non-competitive appointment opportunity.
For more information on the NY HELPS program, please visit:
Transfer candidates may be asked for their Social Security Number to verify your transfer eligibility. For more information on transfer types, transfer eligibility criteria, and the current transfer determinants for your title, visit the following website:
This position is part of the NYS HELPS program. No examination is required.
We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
•Holiday & Paid Time Off
•Public Service Loan Forgiveness (PSLF)
•Pension from New York State Employees' Retirement System
•Shift & Geographic pay differentials
•Affordable Health Care options
•Family dental and vision benefits at no additional cost
•NYS Deferred Compensation plan
•Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
•And many more...
NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health's Mission, Vision, Values and Strategic Plan, please visit:
Some positions may require additional credentials or a background check to verify your identity.
Name Human Resources Management Group, MRF/OA1/6817
Telephone 518-486-1812
Fax 518-473-3395
Email Address resume@health.ny.gov
Address Street RM 2217, Corning Tower, ESP
City Albany
State NY
Zip Code 12237
Notes on Applying Please submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference MRF/OA1/6817 included in the subject line or by mail to Human Resources Management Group, MRF/OA1/6817, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position. StateJobsNY
Job Tags
Holiday work, Permanent employment, Full time, Shift work,