Job Description

Scope:  

We are seeking a highly motivated and organized Marketing Assistant to join our office-based marketing team. This position is essential to supporting the smooth execution of marketing campaigns, managing systems, and ensuring operational efficiency. This role is ideal for someone who thrives in a fast-paced environment, has a passion for marketing, and excels in data management, administrative tasks, and process optimization. 

Education:  

• HS Diploma/GED required; some college or higher education preferred. 

Experience:   

1-3 years of experience in the following: 

• Business Writing, Communication, Creative Design/Marketing background is beneficial 
• Previous experience in an administrative or marketing role.  
• Basic understanding of social media platforms, digital marketing strategies, or event coordination. 

Requirements/Skills: 

• Strong time-management skills, with the ability to multitask effectively. 
• Exceptional organizational skills and attention to detail. 
• Excellent written and verbal communication skills. 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with marketing tools such as HubSpot, Canva, and Constant Contact. 
• Team player with a proactive attitude and willingness to learn. 
• Good organizational skills and time management  
• Excellent verbal and written communication skills  
• Ability to handle difficult situations tactfully and diplomatically.   
• Effective problem solving and decision-making skills.  
• Strong computer skills with proficiency in MS Office Suite products (Word, Excel, PowerPoint)  

Duties and Responsibilities:  

• Campaign Support: Assist in tracking marketing campaigns across various channels including email, social media, and digital advertising platforms. 
• Content Coordination: Collaborate with the marketing team in proofreading, formatting, and publishing marketing materials.  
• Event Logistics: Provide support for in-person and virtual events, including webinars and conferences, by managing registrations, planning logistics, and coordinating follow-up communications. 
• Data Management: Maintain and update marketing databases, including updating contact lists, organizing assets, and ensuring data accuracy for reporting and campaign efficiency.  
• Process Improvement: Help streamline workflows to enhance consistency, accuracy, and operational efficiency within the marketing team. 
• Budget Tracking: Assist in monitoring marketing budgets, reconciling invoices, and tracking expenses to ensure alignment with financial goals. 
• Vendor Coordination: Liaise with external vendors and suppliers to ensure timely delivery of marketing collateral and services. 
• Reporting and Analysis: Track key marketing metrics and compile reports to measure the effectiveness of campaigns and projects. 
• Administrative Support: Manage schedules, coordinate meetings, and handle general administrative duties to support the marketing team’s operations. 

This position requires at least 3 days a week in the Lake Mary, FL office. 

Work Environment / Physical Demands: This position is in a typical office / home office environment which requires prolonged sitting in front of a computer. Requires hand-eye coordination and manual dexterity sufficient to operate standard office equipment including operation of standard computer and phone equipment.  

We are an Equal Opportunity Employer, including disability/veterans.

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