Job Description

Legal Assistant – Litigation

A highly regarded law firm is seeking a motivated and detail-oriented Legal Assistant to support its Litigation team. The ideal candidate will possess strong organizational skills, adaptability, a proactive mindset, and a dedication to exceptional client service. This position involves a wide range of administrative and legal support tasks, with opportunities for growth and learning under supervision.

Primary Responsibilities:

• Assist attorneys with administrative tasks, including drafting engagement letters, opening case files, conducting conflict checks, preparing correspondence and legal documents, tracking billable hours, and managing continuing education compliance.
• Collaborate with other legal support staff to ensure the department’s operational needs are met.
• Manage pre-billing processes, coordinate invoice revisions, and finalize billing statements for client distribution.
• Support legal assistants, paralegals, and other team members as needed.
• Handle document formatting, editing, printing, scanning, and filing.
• Respond to inquiries with prompt and accurate information.
• Prepare and submit expense reimbursements.
• File documents electronically with state and federal courts.
• Arrange logistics for meetings and conference calls, including scheduling, reserving rooms, ordering meals, setting up technology, and sending reminders.
• Act as a liaison between attorneys and internal departments.
• Take on special projects and assignments as directed.

Qualifications:

• Bachelor’s degree or equivalent experience demonstrating the ability to perform the responsibilities of the role.
• At least five years of recent experience in litigation support, with a strong understanding of trial preparation and coordination.
• Familiarity with scheduling depositions, mediations, and client meetings; drafting legal documents such as complaints and subpoenas; and preparing and filing discovery materials.
• Experience with financial systems (e.g., Aderant) is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and tools like Adobe Acrobat, Kofax, and DocuSign.
• Knowledge of document management systems (e.g., FileSite or iManage) is preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities under deadlines.
• Excellent communication skills, both written and verbal.
• Ability to collaborate effectively with colleagues and provide exceptional service to clients.
• Professional demeanor, positive attitude, and ability to adapt to changing needs.
• Notary public commission in Georgia or willingness to obtain certification within three months of hire.

This is an excellent opportunity for an experienced legal assistant to join a dynamic litigation team in a fast-paced environment.

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