Job Description

A global New York City law firm is seeking an Executive Assistant to provide right hand support for the Global Chair of the Venture Technology Group. The ideal candidate will have experience supporting a c-level executive.

This role is on a hybrid schedule - 3 days in office - downtown, NYC and NJ office

Key Responsibilities

• Provide executive level assistance and legal support to a Senior Partner with managing and maintaining their workflow.
• Heavy calendaring in Outlook (multiple time zones); manage contacts lists and send invitations. Act as a proactive gatekeeper of calendar and time.
• Reviews and processes invoices using Chrome River; assist with entering time entries, extensive expense reports and other personnel records, and billing as needed.
• Interface and establish positive business relationship with clients (may be highly confidential and require discretion). Build sustainable relationships of trust through open and interactive communication.
• Arrange, coordinate and organize domestic and international travel, conference attendance and client meetings.
• Schedule and coordinate internal and external meetings and conference calls.
• Drafts, edits, and formats documents in PowerPoint, Word, and Excel; including presentations and confidential materials.

Experience & Qualifications

• Five+ years of executive support experience supporting a high level global executive that does a lot of travel.
• High administrative and organizational skills, including strong verbal and written communication skills.
• Strong knowledge of MS Office, including Word, Excel, and PowerPoint.
• Flexibility for overtime and working different time zones.
• Licensed New York State Notary experience a plus.

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