Job Description

Primary Responsibilities:

• Provide primary support to the designated Fixed Income team members.
• Work closely with the Fixed Income administrative team to alleviate workload and provide backup during a temporary vacancy of an admin team member.
• Calendar management in Microsoft Outlook.
• Coordinate and manage virtual and on-site meetings.
• Coordinate travel arrangements, including securing visas and arranging meetings.
• Oversee proper protocols are followed for visitors of the building.
• Communicate and follow-up on requests and deadlines.
• Request new subscriptions and renewals for team as needed.
• Renew professional memberships for team.
• Obtain wet/e-signatures as needed.
• Prepare and edit materials using Microsoft PowerPoint, Word and Excel.
• Create and process purchase requisitions in Ariba.
• Complete and submit expense reports in Concur.
• Assist with ad hoc projects and initiatives.
• Provide phone and message support.
• Print, copy, scan, and file materials.
• Sort and distribute mail.
• Maintain and order office supplies.

Job Requirements:

• Bachelor’s degree and a minimum of 5 years related experience preferred.
• Excellent verbal and written communication skills.
• Highly organized and with a strong attention to detail.
• Strong organizational skills and ability to juggle multiple tasks.
• Must be able to work both independently and as a team, and adapt to various needs of Fixed Income.
• Must demonstrate self-confidence and the ability to interact with senior level management throughout the firm.
• Must maintain strict confidentiality, multi-task, and have strong attention to detail in a fast-paced environment.
• Advanced level MS Word, Excel, Outlook and PowerPoint, familiarity of Adobe Pro, AdobeSign, DocuSign.
• Ability to learn and work with various applications used by Fixed Income.

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