Administrative Executive Assistant Job at Perella Weinberg Partners, Memphis, TN

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  • Perella Weinberg Partners
  • Memphis, TN

Job Description

An Administrative Executive Assistant plays a crucial role in providing high-level administrative support to executives and senior management. This role involves managing schedules, coordinating meetings, handling communications, and performing a variety of administrative tasks to ensure the efficient functioning of the executive office.
Key Responsibilities:

  • Executive Support :
  • Manage and maintain executives’ calendars, scheduling meetings, appointments, and travel arrangements.
  • Prepare executives for meetings, including compiling relevant documents and briefings.
  • Act as the point of contact between executives and other departments, clients, or external stakeholders.
  • Communication Management :
  • Handle emails, phone calls, and other correspondence on behalf of executives.
  • Draft, review, and send communication, ensuring that all written content aligns with the company’s tone and policies.
  • Take and transcribe meeting minutes, distributing them to appropriate parties in a timely manner.
  • Travel Coordination :
  • Arrange domestic and international travel, including flights, accommodations, and ground transportation.
  • Prepare detailed itineraries for business trips, ensuring all logistics are well-organized and up to date.
  • Office Organization and Coordination :
  • Organize and maintain files, records, and other documentation in both physical and electronic formats.
  • Prepare and process expense reports, invoices, and purchase orders.
  • Oversee office supplies inventory and order new items as needed.
  • Project Support :
  • Assist in the coordination and execution of special projects and initiatives.
  • Track project timelines, ensuring deadlines are met and deliverables are completed.
  • Event Planning and Coordination :
  • Organize and coordinate internal and external events, such as conferences, team-building activities, and client meetings.
  • Handle logistics such as venue booking, catering, and attendee coordination.
  • Confidentiality and Discretion :
  • Manage sensitive and confidential information with professionalism and discretion.
  • Ensure that all business and personal information related to executives is secure and handled according to company policies.
Skills and Qualifications:
  • Proven experience as an executive assistant or in other administrative roles supporting senior executives.
  • Strong organizational skills with the ability to multitask and prioritize effectively.
  • Excellent written and verbal communication skills.
  • Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.) and other administrative tools.
  • Strong attention to detail and ability to maintain accuracy in all tasks.
  • Discretion and confidentiality in handling sensitive information.
  • Ability to work under pressure and handle a fast-paced work environment.
  • Knowledge of project management software and CRM systems is a plus.
Education and Experience:
  • High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
  • At least 3-5 years of experience in an administrative or executive support role.
Working Conditions:
  • Full-time position, with occasional overtime based on the needs of the executives.
  • May require travel or attendance at events outside of regular office hours.

Job Tags

Full time, Work at office,

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