Job Description

The Accounts Payable Representative owns the vendor A/P relationship for assigned vendors (statements, payments, invoice processing).

Responsibilities:

· Reviews all invoices for appropriate documentation (extensive contract review & compliance) and approval prior to payment.

· Processes check requests and PO invoices after review. Both manually & thru imaging ERP system.

· Completes thorough vendor research (govt sites, W9, etc) prior to vendor creation or changes.

· Fraud prevention is a critical responsibility and takes action to mitigate.

· Works as a team with both Supply Chain Buyers and Receiving to resolve invoice PO issues, providing guidance as needed.

· Charges expenses to accounts and cost centers by analyzing invoice for compliance to company policies.

· Pays vendors by verifying federal ID numbers, scheduling checks; insuring credit is received for outstanding memos.

· Verifies vendor accounts by reconciling monthly statements and related transactions.

· Answers all vendor inquiries and assists in managing payments to vendors through the establishment of strong relationships.

· Maintains historical records by scanning and linking invoice and attachments.

· Updates job knowledge by participating in educational opportunities.

· Accomplishes accounting and organization mission by completing special projects as needed.

· Actively participate in new system testing and development.

Qualifications/Requirements:

Experience: 4 to 5 years of experience working in a full-cycle Accounts Payable function preferred.

Education: Associate degree in Finance, HCA, or other specialty major preferred.

Licenses / Certifications: N/A

Other: Attention to detail, thoroughness, organization and follow-up, interpersonal communication, teamwork, analyzing information, accounting, vendor relationships, PC proficiency (Outlook, Excel, Word), data entry skills, general math skills, INFOR ERP system preferred but not required.

Special Requirements: N/A

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